PRIVACY POLICY

Last updated: 19th September 2026

Scholasticus Academy Ltd. (“we”, “us”, or “our”) respects your privacy. This Privacy Policy explains how we collect, use, share, retain, and protect personal information when you visit scholasticusacademy.com, contact us, join a waiting list, apply, register for a course, use the student portal, or otherwise use our Services.

  1. WHO WE ARE

Scholasticus Academy Ltd. operates the Scholasticus Academy website and related educational services.

If you have questions about this Privacy Policy or how we process personal information, please Contact us.

  1. INFORMATION WE COLLECT

Depending on how you use our Services, we may collect:

Contact information, such as your name, email address, telephone number, postal address, and parent or guardian contact details.

Enquiry, application, and waiting-list information, such as the information you submit through our contact, application, or waiting-list forms.

Learner and enrolment information, such as a learner’s name, age or year group where relevant, course preferences, attendance, course participation, progress, submissions, and feedback.

Account information, such as login credentials and activity associated with an account or student portal.

Payment information, such as transaction details and payment status for paid courses. Payments may be processed by a third-party payment provider. We do not ordinarily store complete payment-card details.

Communications, including messages, emails, and information you choose to provide when contacting us.

Technical and usage information, such as IP address, browser and device information, pages viewed, login activity, cookies, and similar technologies.

  1. HOW WE USE PERSONAL INFORMATION

We may use personal information to:

  • respond to enquiries and provide requested information;
  • administer waiting lists, applications, admissions, enrolments, and courses;
  • provide access to online courses and the student portal;
  • communicate with learners, parents, guardians, and applicants;
  • process payments, refunds, and financial records;
  • maintain, secure, troubleshoot, and improve the website and Services;
  • prevent fraud, misuse, unauthorised access, and safeguarding risks;
  • comply with legal, accounting, regulatory, and safeguarding obligations; and
  • send relevant updates or marketing communications where permitted by law.

We will obtain consent where the law requires it. You may withdraw consent at any time, although this will not affect processing already carried out lawfully before consent was withdrawn.

  1. OUR LEGAL BASES FOR PROCESSING

Where data-protection law requires a legal basis, we process personal information because:

  • it is necessary to provide requested Services or perform a contract with you;
  • it is necessary to take steps at your request before entering into a contract;
  • we are required to comply with legal obligations;
  • it is necessary to protect vital interests;
  • it is necessary for our legitimate interests in operating, protecting, and improving our educational Services; or
  • you have given consent.
  1. CHILDREN’S INFORMATION

Our Services may be used by children with appropriate parent or guardian involvement and authorisation.

Where we collect information about a child, we do so only where reasonably necessary to provide educational services, administer enrolment, communicate with the authorised parent or guardian, meet safeguarding obligations, or comply with applicable law.

If you believe that a child has given us personal information without appropriate authorisation, please Contact us.

  1. HOW WE SHARE PERSONAL INFORMATION

We may share personal information only where necessary with:

  • staff, instructors, and authorised administrators who need the information to provide or support the Services;
  • providers that help us operate the website, process payments, host data, provide email, deliver online learning, detect spam, or provide professional services;
  • regulators, law-enforcement authorities, safeguarding bodies, or other parties where disclosure is required or permitted by law, or necessary to protect rights, safety, or property; and
  • a successor organisation if we reorganise, merge, or transfer part of our operations.

We do not sell personal information.

  1. COOKIES

We may use essential cookies to make the website and login functions work. We may also use analytics, preference, or other non-essential cookies where permitted by law and subject to consent where required.

You can manage cookies through your browser settings and any cookie-consent tool made available on the website. Disabling some cookies may affect website functionality.

  1. DATA RETENTION

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing Services, maintaining educational and financial records, resolving disputes, enforcing agreements, and meeting legal obligations.

When information is no longer required, we will securely delete or anonymise it unless we are required by law to retain it for longer.

  1. SECURITY

We use reasonable technical and organisational measures designed to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure.

No website, transmission, or storage system is completely secure. You should keep account credentials confidential and Contact us promptly if you suspect unauthorised access to an account.

  1. INTERNATIONAL TRANSFERS

Our service providers may process information in countries outside the country where you live. Where required, we will use appropriate safeguards for international transfers of personal information.

  1. YOUR RIGHTS

Depending on applicable law, you may have the right to:

  • request access to your personal information;
  • request correction of inaccurate or incomplete information;
  • request deletion of personal information;
  • request restriction of processing;
  • object to certain processing;
  • request portability of information you have provided;
  • withdraw consent; and
  • opt out of marketing communications.

To exercise a right, Contact us. We may need to verify your identity before acting on a request.

You may also have the right to complain to the data-protection authority in your country of residence or where you believe your privacy rights have been infringed.

  1. THIRD-PARTY LINKS

Our website may contain links to third-party websites or services. Their privacy practices are governed by their own privacy policies. We are not responsible for those third-party practices.

  1. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. The current version will be published on this page with a revised “Last updated” date. Where required, we will provide additional notice or seek consent for material changes.